Talent
Performance reviews, goals, 1-on-1s and surveys.
- Typical length
- About 30 days
- Needs first
- Core HR live
HiBob implementation
HiBob implementation, designed around how your HR team works
Pick the package for your size and countries. We map the work, clean the data and build Bob with your team, then keep improving it after go-live. Copieux Group is a UK HR work design and HR systems consultancy that gives HR teams at 200 to 1,000-person companies a day a week back by fixing the work first.
The exact scope and timeline are confirmed around your requirements.
Core implementation package
Core HR, built around your size and countries.
We confirm the exact core scope with you before work starts. The package is shaped around employee count, country coverage, entity structure, payroll connections and the workflows in scope.
Core setup work
- Map the work and agree roles, owners and decisions
- Prepare a field dictionary and clean data for migration
- Configure core HR structure, sites and permissions
- Set up agreed workflows and country foundations
- Migrate, validate and test with real scenarios
- Train administrators and managers, then hand over
HiBob add-ons
Add each capability as its own mini-project.
Each add-on runs as its own mini-project, with separate scope, dependency checks, testing and launch. The order matters: set up Job catalogue before Compensation and Workforce Planning, and Sites before Positions.
Compensation
Pay bands, compensation events, letters and a test event before the real one.
- Typical length
- About 45 days
- Needs first
- Job catalogue
Job catalogue
Job families, levels and job profiles.
- Typical length
- Scoped per client
- Needs first
- Core HR structure
Workforce Planning
Positions, position costs, planning events and ATS link.
- Typical length
- About 90 days
- Needs first
- Job catalogue and sites
Payroll Hub
Payroll data managed in Bob, integration, validation and parallel run.
- Typical length
- About 30 days
- Needs first
- Core HR and bank account table
Time and Attendance
Timesheets, shifts, overtime and cut-offs matched to payroll.
- Typical length
- Scoped per client
- Needs first
- Time off
Benefits
Benefits page, provider links and enrolment flows.
- Typical length
- Scoped per client
- Needs first
- Core HR
Historical data
Work, employment and pay history for Launch clients.
- Typical length
- Scoped per client
- Needs first
- Field dictionary
Extra country
Site, calendar, working patterns, policies, permissions and flows for one more country.
- Typical length
- 2 to 3 weeks
- Needs first
- Core HR live
Custom integration
API, webhooks, or SFTP and S3 report exports.
- Typical length
- Scoped per client
- Needs first
- Field ownership agreed
Change and adoption pack
Launch communications, manager training and help guides.
- Typical length
- 2 to 4 weeks
- Needs first
- Go-live date set
People analytics
Leadership and finance dashboards and KPIs.
- Typical length
- 2 to 3 weeks
- Needs first
- Clean data
Copieux Group is a HiBob Advisory Partner. HiBob's implementation packages give you an implementation manager. Configuration is done by a partner or your own team. We build it with you. View the HiBob partner profile ↗
Already on HiBob?
Bob Optimisation, phased around your deadlines.
Start with a health check, then fix the highest-priority gaps in four phases. Each phase is planned with your team, tested against real workflows and handed over with clear owners.
Phase 01
Immediate · days
Fix anything blocking a deadline, such as an onboarding cohort.
Phase 02
Foundation · weeks 1 to 3
Review permissions, sites, bank holidays, work schedules and data.
Phase 03
Automation · weeks 3 to 6
Improve approvals, leave flows, eSign and benefits.
Phase 04
Strategic · weeks 6 to 12
Build job architecture, positions, compensation and ATS handover.
Suggested success measures
Suggested targets to baseline and agree with your team: 100% of mandatory fields complete within two weeks; zero payroll errors from Bob data for three months; 90% of changes made through flows within six weeks; and 30% fewer ad hoc data requests within three months. These are proposed success measures, not guaranteed results.
After go-live
Keep the system in good shape.
The last support week ends with an offer of Care or Optimise. Both include a quarterly health check. Choose the level of ongoing administration and improvement that fits your team's capacity.
Talk through Care or OptimiseHiBob and implementation ownership
Who builds the configuration?
After go-live, we agree continued support with your team based on the work still needed.
Last updated 25 October 2026
HiBob implementation questions
Answers before you scope the work.
What is included in a HiBob implementation package?
The core package is scoped around your employee count, countries, entities, payroll links and the workflows you need. We map the work, clean and prepare the data, configure the agreed setup, test real user journeys, train owners and hand over the admin materials. Add-ons are scoped separately so their dependencies and launch tests are clear.
How long does a HiBob implementation take?
HiBob implementation timing depends on employee count, countries, modules, data readiness, payroll connections and decision availability. Add-ons have their own indicative timelines. We confirm a plan after scoping.
What does a HiBob implementation partner do?
HiBob provides an implementation manager through its implementation packages. Configuration is carried out by a partner or your own team. Copieux works with you on the design and delivery: mapping work, cleaning data, configuring, testing, training and preparing handover. We coordinate with your implementation manager and your chosen configuration team.
Which add-ons depend on the job catalogue?
The Job catalogue add-on creates job families, levels and profiles. Compensation depends on the job catalogue, and Workforce Planning depends on both the job catalogue and sites. Put the catalogue and site structure in place before starting those add-ons so positions, planning and compensation are built on agreed foundations.
What should be in place before adding Payroll Hub?
Payroll Hub needs Core HR and a bank account table. The add-on covers payroll data managed in Bob, the integration, validation and a parallel run. The scope should confirm field ownership, exception handling and payroll cut-offs before any live run. Your payroll provider and payroll owner remain part of the testing and sign-off.
What support is available after go-live?
The final support week ends with an offer of Care or Optimise. Both include a quarterly health check. Care supports ongoing system administration and maintenance. Optimise adds planned improvement work. We agree the right level with you based on the work still outstanding and the ownership your team wants to keep.
How is HiBob implementation success measured?
Suggested targets to baseline and agree with your team include 100% of mandatory fields complete within two weeks, zero payroll errors from Bob data for three months, 90% of changes made through flows within six weeks, and 30% fewer ad hoc data requests within three months. Establish a baseline and named owner. These are suggested targets, not guaranteed results.
Last updated 25 October 2026
Next step
Find the package that fits your team.
Tell us your employee count, countries and what needs to work from day one.