Human Resource Information Systems, usually shortened to HRIS, streamline tasks, open up analysis opportunities and give HR experts time back for strategy. HR leads the employee lifecycle, and as a company grows, automation becomes extremely valuable. From compliance to employee queries, culture initiatives and planning, the right systems keep HR management efficient and engaged.

The value of implementing HR systems

HR systems support efficiency through organisation and productivity. There is a long list of admin-heavy tasks, and good HR tools free the team to focus on more strategic work. A system also helps with compliance and with protecting employee data, and it gives the business the ability to make informed decisions. Research by SHRM found that organisations that adopt HR technology alongside efficient HR management are more profitable than those that do not.

Typical HR system modules

There are several kinds of HR system, ranging from employee database management to broader enterprise resource planning tools. Core functionality usually includes:

  • Employee benefits and rewards. A good system reports on which benefits have the highest engagement, when renewals fall due, and what specific benefits cost the company.
  • Payroll management. Paying employees accurately and on time is a key contributor to a healthy employer relationship. Accurate payroll is a necessity for every HR department.
  • Self-service portal. A digital profile gives employees a personalised level of engagement. Self-service tools also cut the administration landing on HR.
  • Applicant tracking system. When hiring, an ATS keeps the process compliant and moves candidates through it properly. A good hiring experience reduces time-to-hire and leaves candidates with a positive impression.

The impact of an HR system shows up in the HR department first, as data becomes easy to reach and automation frees up time. To see how we approach this, look at HR technology or HRIS selection, or talk through the pressure points with us.

Kesiena Ogefere, Lead HRIS Consultant.